Calendar Synchronization for Guesthouses
We combine Airbnb, Booking, and your website into one - say goodbye to double bookings. Implementation + configuration + dashboard.
Tell us what you do manually today, how often the problem occurs and which tools you use. We will come back with questions and a proposed first step.
- Delivery
- Custom implementation
Calendar Synchronization for Guesthouses
When you run a guesthouse or agritourism business, time is money. Every phone call, every visit to your website, every email is a potential booking you might lose due to outdated information. Imagine coming home after a long day at work to find an email about a new booking that conflicts with an existing one. Overbooking is a nightmare for every accommodation owner. The solution? Calendar synchronization that minimizes this problem and lets you sleep peacefully.
When comparing costs, it's worth considering investing in a full-fledged Channel Manager, which can cost from 30 to 50 EUR per month, or even up to 600 EUR annually. Adding to this the cost of creating your own booking website with a specialized agency, which can range from 3000 to even 8000 EUR, the total becomes quite substantial. That's why our calendar synchronization system, with a one-time implementation, offers significant savings, leading to optimization and reduction of overbooking risk.
What You Get
- Import every 15 minutes - minimize the risk of double bookings with data updates every quarter-hour.
- Export per room - control what clients see on platforms like Airbnb and Booking, avoiding data loops.
- Calendar panel - quick view of availability with color-coded sources, making reservation management easier.
- Synchronization status panel - ensure peace of mind with ongoing control over synchronization with each platform.
- Availability check from 3 sources - quickly confirm availability for the entire property.
- Date understanding chatbot - automate responses to inquiries, saving you time and speeding up communication.
- Automatic removal of canceled bookings - ensure data accuracy without unnecessary effort.
- Data security - the system operates on trusted technologies, ensuring the protection of your and your clients' data.
Where It Already Works - Proof with Specifics
Our system has been successfully implemented at Villa Pdorf guesthouse in Perchtoldsdorf near Vienna. The client, running a property with five rooms, has been using our solution for months. The result? Satisfied customers and no overbooking issues. Visit their website at mycozystay.at and see how efficiently our technology works in practice.
What You Need - Honest Requirements
To start working with us, you need:
- iCal links from booking platforms like Airbnb and Booking.com.
- Room mapping so we can tailor the system to your property.
- Consent for data processing, which is necessary for the legal operation of the system.
How Long It Takes - Realistic Implementation Time
Implementing our system will take about 30-35 hours. This is time you can spend on other aspects of your business, knowing that calendar synchronization will work flawlessly.
License - Fair and Clear
Our system offers a one-time implementation with no additional licensing costs. Optionally, you can choose our technical support, which costs from 50 to 100 EUR per month. However, remember that our system reduces the risk of overbooking but does not eliminate it entirely. If you need full assurance, consider investing in a Channel Manager with an official API, such as Beds24 or Smoobu.
What the implementation covers
We define the scope after analysing your process. The points below show what a typical implementation consists of - the exact scope and timeline are confirmed in the offer.
- ✓Synchronization every 15 minutes (Airbnb + Booking + website)
- ✓Calendar Panel (rooms × days, colors per source)
- ✓iCal Export to Platforms (Separate per Room)
- ✓Checking availability from 3 sources
- ✓Synchronization Status Panel with Alerts
- ✓Availability-Aware Chatbot
- ✓Implementation and configuration included in the price
- ✓Optional technical support
What you get once we start
Working solution
Access to the deployed automation and its environment, according to the agreed scope.
Documentation and access
User guide, description of the logic and exceptions, plus handover of access credentials.
Code and repository
Source code and repository are handed over when the agreed scope covers them.
Tell us what you do manually today, how often the problem occurs and which tools you use. We will come back with questions and a proposed first step.
